We have established the following basic policy to ensure the proper handling of specific personal information and personal numbers (hereinafter referred to as “Specific Personal Information”) in accordance with the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (hereinafter referred to as “My Number Act”).
Basic Policy on the Proper Handling of Specific Personal Information
1. Name of business
System Support Holdings Inc.
2. Compliance with relevant laws, regulations, guidelines, etc.
We will properly handle Specific Personal Information in compliance with the My Number Act, the Act Concerning the Protection of Personal Information, other laws and regulations, and the Guidelines for the Proper Handling of Specific Personal Information (Business Operators’ Edition) and other guidelines.
3. Purpose of use
We will use the Specific Personal Information for the following purposes:
- Administrative tasks related to income withholding
- Preparation of Application for (Change in) Exemption for Dependents, Application for Deduction for Insurance Premiums and Application for Special Exemption for Spouse of Salaried Worker, etc.
- Preparation of payroll reports, etc.
- Preparation of Notification of Changes in Salaried Workers for Special Collection of Wage Payment Report, etc.
- Preparation of application forms for switching to special collection, etc.
- Preparation of payment records for each recipient of retirement allowances, etc.
- Preparation of tax returns related to retirement income, etc.
- Preparation of declarations, notifications, and application forms for asset-building savings for home and retirement, etc.
- Health insurance, employee pension and corporate pension notification, etc.
- Notification of National Pension No. 3, etc.
- Health insurance, employee pension and corporate pension application and billing, etc.
- Notification of unemployment insurance and workers’ compensation insurance, etc.
- Unemployment insurance and workers’ compensation insurance application and billing, etc.
- Preparation of unemployment insurance and workers’ compensation insurance certificates, etc.
- Preparation and provision of legal documents relating to financial instruments transactions related to the employee stock ownership association
- Preparation of payment records for remuneration, fees, etc.
- Preparation of records of payment of dividends, distribution of surplus, and interest on funds
- Preparation of payment records for real estate royalties, etc.
- Preparation of payment record of consideration for acquisition of real estate, etc.
- Execution of the above affairs in accordance with outsourcing contracts
- Management etc. of Specific Personal Information and related affairs in accordance with outsourcing contracts
- Administrative tasks related to the above
4. Items related to safety control measures
We will take necessary and appropriate security control measures to manage Specific Personal Information and prevent leakage, loss, etc. In addition, we will provide the necessary and appropriate supervision of employees and contractors (including subcontractors, etc.) who handle Specific Personal Information. Separate internal rules shall be established for safety control measures of Specific Personal Information.
5. Contact for inquiries regarding Specific Personal Information
For details of the company’s handling of Specific Personal Information, Please refer to Procedures for Disclosing, Changing and Deleting Personal Information. For any inquiries, please contact the following department using the inquiry form.
This policy shall be made known and thoroughly understood by employees and other staff members, and shall be publicly announced both in and outside the company. In addition, we will strive to educate and enlighten our employees and other workers to maintain and improve their awareness of the protection of Specific Personal Information.
Enacted November 1, 2015
System Support Holdings Inc.
Rifare 9F, 1-5-2 Honmachi, Kanazawa City, Ishikawa
Representative Director Ryoji Koshimizu